Meeting Minutes
06/08/05

PFO Meeting--Minutes

Attendance:              

            Christine Millette                     Linda Edmonds            Jan Praytor                   Heidi Montigny          

Melody Guillemette                 Michelle Murray

 The meeting was called to order at 6:10 p.m.

 Topics discussed:

 The first motion in the minutes of May 18, 2005 was amended to read as follows:

“A motion was made to pay up to $200 for the PFO to consult with an accountant regarding the procedures and responsibilities of our organization.”  The underlined portion was added.

John Moulson, an accountant from Plainfield was on hand to answer questions from the group.  These questions included the income level at which it would become necessary to audit the books or file tax returns, the kinds of records needed to be kept and for how long, and the issue of collecting and paying sales tax in the event we would operate a school store.  Mr. Moulson confirmed that our current fundraising and bookkeeping procedures were appropriate.

Space on the PFO website will be made available to each of the 4 classes for the purpose of sharing news about their class activities.

An additional PFO meeting will be needed this year to vote on officers and dates for next year’s fundraisers.  It will be held at 4:30 p.m. on Tuesday, June 14, 2005 , at the Golden Greek Restaurant.

Motions:

Motion #1 A motion to pay up to $700 to subsidize the cost of 100 gym bags for the Varsity Club to sell to students below cost.  The motion was made by Linda Edmonds and seconded by Heidi Montigny.  The motion carried.

Motion #2 A motion to pay $1200 toward the expenses incurred by our students attending the National VICA Competition was made by Chris Millette and seconded by Melody Guillemette.  The motion carried.

Motion #3 A motion to pay for 3 $100 awards for each of the 3 students going to the National VICA Competition was made by Melody Guillemette and seconded by Michelle Murray.  The motion carried.

Motion #4 A motion to pay for 3 $50 awards for deserving students and a $100 award for a student with perfect attendance for four years was made by Linda Edmonds and seconded by Michelle Murray.  The motion carried.

Motion #5 A motion to pay the cost of 1/4 page ads  in the Shoppers Guide and Turnpike Buyer for the purpose of soliciting exercise equipment for the P.E. department was made by Linda Edmonds and seconded by Melody Guillemette.  The motion carried.

Motion #6 A motion to pay up to $1000 for gym equipment for the P.E. department was made by Linda Edmonds and seconded by Heidi Montigny.  The motion carried.

The meeting adjourned at 8:25 p.m.

Respectfully submitted,

Jan Praytor